Meeting Preparation & Execution

Years of experience in meeting planning have made Strategic Meetings Group expert in meeting logistics, from initial preparation and planning to onsite support on the day of your event. Your attendees will appreciate, but never fully imagine the details we’ve attended to—the mark of a truly successful meeting.   Clients have called on us to manage any combination of the following activities:

Room Reservations—our team will manage all facets of the rooming and reservation process and ensure all room concessions have been applied to increase your savings.

Meeting Room, Food & Beverage Arrangements—based on your budget, capacity and special needs, we will develop creative and innovative food and beverage recommendations and menus.

AV Coordination—based on your meeting's unique needs, our planners will ensure that your organization gets the best price, working directly with AV providers to secure the right equipment per your speaker requirements and eliminate redundant equipment.

Transportation Coordination—get your conference attendees from point A to point B as comfortably, conveniently and affordably as possible.  We can arrange for all your event-related local ground transportation, selecting the right transportation partner for your meeting.

On-Site Support—leave your event-day support and logistics to the team that brought your meeting together so you can enjoy your event and network with your clients and other attendees. A professional meeting planner will be onsite for the duration of your meeting to ensure the various vendors are carrying out all meeting specifications to plan.

Contact Strategic Meetings Group to learn how our Meeting Preparation & Execution services can ensure your meeting is worry-free.

Need end-to-end meeting services? Check out our Total Meeting Solutions. To outsource a variety services as needed, see our On Call Meeting Solutions.